The Challenge: High Volume, Small Team, Manual Everything

Beckwood Press, a manufacturer of hydraulic and servo-electric presses, runs a lean and capable purchasing operation. But with two buyers managing a high volume of purchase orders, keeping pace with the demands of the role was increasingly difficult.

Three pain points were getting in the way:

• High PO volume that left little room for anything beyond keeping up

• Lack of visibility across the purchasing team, making coverage and collaboration difficult

• Tedious manual ERP updates required for every date change, print revision, and status update

Finding the Right Solution

Beckwood Press discovered Axya at a Genius AI conference, where Axya was featured as a preferred partner for the Genius ERP system - the same platform Beckwood already relied on. That partnership immediately gave Axya credibility, but it was the product itself that sealed the decision.

"Axya was very transparent, helpful, and the system was extremely user-friendly," the team noted. In a market crowded with complex procurement tools, ease of use and honest partnership stood out.

Implementation involved Beckwood's purchasing team, their OpEx manager (who owns the ERP relationship), and their IT partner. And the integration itself? Surprisingly smooth.

"The system integration was the easiest system integration I have been involved in. The process was seamless, and we were able to hit the ground running."

The Results: 100 Hours Recovered Every Month

Since implementing Axya, Beckwood Press has seen measurable gains across the organization.

Time Savings at Scale

The most striking outcome is the time recaptured from manual processes. Buyers are saving 15 minutes per order over the full lifecycle of a PO. With an average volume of 400 purchase orders per month, that adds up to 100 hours every month - hours that are now redirected toward value-added work, supplier relationship development, and professional growth.

Better Collaboration and Visibility

With purchasing information centralized and easily accessible in Axya, the team no longer loses momentum when a team member is out. Anyone can quickly pick up where someone else left off, follow up on open orders, or respond to supplier inquiries - without hunting through emails or spreadsheets.

Improved ERP Data Accuracy

By automating the manual updates that previously burdened the team, ERP records are now more accurate and up to date. The risk of errors introduced through repetitive data entry has been significantly reduced.

Scalable Capacity

Perhaps the most telling result: Beckwood is handling increased order volumes with the same headcount. Axya didn't just make the team more efficient - it gave them the capacity to grow without growing the team.

Smarter Supplier Management

The RFQ module has simplified order selection, and access to more robust analytics means Beckwood can now share meaningful performance data with its vendors. Accountability and partnership quality have improved as a result.

What Suppliers Think

Adoption isn't limited to the Beckwood team. Many of their vendors have embraced the Axya portal to manage all their orders - and they appreciate that it doesn't feel like yet another platform to maintain.

"Our vendors like that it's not a portal they have to log in to or another system to maintain," the purchasing team shared. The system's ability to help prioritize workload based on order statuses is valued on both sides of the relationship.

The Axya Support Experience

Beyond the software, Beckwood has been impressed by the people behind it.

"The support Beckwood has received from the Axya team is fantastic! From training to ongoing support as we try to leverage Axya with our ERP system to automate additional processes, we couldn't ask for more. They really understand how our ERP system operates, which makes everything very simple."

That depth of ERP knowledge and the willingness to keep working alongside Beckwood as their use of Axya evolves has been a differentiating factor in the relationship.

The Bottom Line

For Beckwood Press, Axya delivered on the core promise: streamlined purchasing, better visibility, and automated clerical work - so a small, capable team can focus on what actually matters.

100 hours recovered. Same team. Better results.

To learn how Axya can help your procurement team do more with less, visit axya.co.