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Axya Secures $17 Million CAD in Funding. Read the announcement →

EPICOR × AXYA

Keep Epicor Accurate Without Chasing Suppliers.

Axya extends Epicor with ERP-connected procurement execution for manufacturers, supporting RFQ management, purchase order follow-up, and supplier collaboration.

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Axya Makes Sure Your Data in Epicor Stays Accurate Without Manual Work.

See how Axya can complete your ERP. Epicor knows what you ordered, but it doesn’t know what’s actually happening. Axya connects supplier email and document updates to Epicor, including order confirmations and revised delivery dates.

Trusted by

Epicor ERP alone

Epicor ERP + Axya

Data Accuracy

Delivery Dates (ETAs)

Often outdated (manual)

Updated directly from supplier confirmations

Order Confirmations

Entered manually or via EDI

Automatically captured from email and documents

Data Consistency

Gaps between reality and ERP

Synced from real supplier updates

2. Real-time Visibility

Order Visibility

Status-based, delayed

Real-time updates across all orders

Monitoring & Control

Reactive tracking

Proactive alerts and full traceability

KPI Reportings

Static, lagging metrics

Live KPIs from ongoing operations

3. Execution & Automation

Buyer Workload

High in complex environments

No more chasing suppliers

Execution Flow

Manual coordination accross teams

Proactive alerts and full traceability

Process Speed

Slower in multi-supplier environments (manual)

Faster, streamlined execution
(24h/week saved according to some of our customers)

Supplier Experience

Intelligence

Data Formats Flexibility

Accepts structured data only

Sync & data parsing: Excel, PDF, EDI, email

Analytics & Dashboards

Based on ERP incomplete data

Based on real supplier behavior

Decision Support

Lacks historical reporting

Forward-looking insights

Supplier Adoption

Limited by portals and EDI constraints

100% adoption, no login required

Risk Detection

Reactive

Early signals from supplier activity

rfq management

Run RFQs in Epicor Without Manual Coordination.

With Epicor, RFQs are usually managed outside the system, through email and spreadsheets. That creates a lot of manual work and very little visibility.

Axya automates that entire process. We send RFQs, capture supplier responses automatically, and structure the data in real time.

So your team can compare quotes and make decisions faster, without chasing suppliers or re-entering data.

With Epicor, RFQs are usually managed outside the system, through email and spreadsheets. That creates a lot of manual work and very little visibility.

Axya automates that entire process. We send RFQs, capture supplier responses automatically, and structure the data in real time.

So your team can compare quotes and make decisions faster, without chasing suppliers or re-entering data.

Epicor ERP alone

Epicor ERP + Axya RFQ Management

RFQ Execution

Manual emails and follow-ups

Automated RFQ distribution and tracking

Supplier responses

Untracked in inbox

Captured and structured automatically

Supplier adoption

Portal or manual dependency

No change required (email, Excel, PDF)

Quote comparison

Spreadsheet-based

Centralized and standardized

Data ingestion & parsing

Manual entry from PDFs/Excel

Extracts from emails, PDFs, Excel

Visibility

Limited, fragmented

Real-time across all suppliers

Buyer Workload

Heavy coordination

No more chasing suppliers

Time to value

No improvement

Immediate productivity gains

order management

See What’s Actually Happening. Bring Real Execution into Epicor.

See What’s Actually Happening. Bring Real Execution Into Epicor.

Axya connects that layer. We capture supplier communication automatically and sync everything back into Epicor. So instead of being a step behind, your system reflects real execution as it happens.

Epicor tracks orders, but it doesn’t capture what’s happening with suppliers in real time. . Teams still rely on email to manage confirmations and delivery updates, and then manually update the system.

Axya connects that layer. We capture supplier communication automatically and sync everything back into Epicor. So instead of being a step behind, your system reflects real execution as it happens.

Epicor ERP alone

Epicor ERP + Axya PO Management

Supplier communication

Happens in email

Captured and linked to orders

Order confirmations

Manual-tracking

Automatically captured

Delivery dates (ETAs)

Often outdated

Continuously updated

Data accuracy

Depends on manual entry

Synced from real supplier updates

Execution tracking

Limited

Fully traceable

Data ingestion & parsing

Manual entry

Extracts from emails, PDFs, Excel

Buyer Workload

Heavy follow-ups

No more chasing suppliers

Issue detection

Reactive

Proactive alerts

case study

See How Meloche Group Modernized Procurement with Epicor Kinetics and Axya

Meloche Group, a leading aerospace manufacturing company, uses Axya alongside Epicor to improve procurement efficiency and strengthen supplier collaboration.

As procurement volumes increase, buyers need better visibility into supplier commitments, delivery schedules, and purchasing activities. Axya helps procurement teams automate supplier follow-ups, centralize communication, and maintain accurate purchasing information while continuing to operate within their Epicor environment.

Meloche Group, a leading aerospace manufacturing company, uses Axya alongside Epicor to improve procurement efficiency and strengthen supplier collaboration.

As procurement volumes increase, buyers need better visibility into supplier commitments, delivery schedules, and purchasing activities. Axya helps procurement teams automate supplier follow-ups, centralize communication, and maintain accurate purchasing information while continuing to operate within their Epicor environment.

Read Groupe Meloche Case Study

Automated supplier follow-ups
Real-time supplier updates
Faster RFQ management
Centralized supplier communication
Accurate purchasing data synchronized with Epicor workflows

Discover how manufacturers like Meloche Group use Axya and Epicor to build more efficient procurement operations.

By eliminating manual administrative work and improving supplier engagement, Meloche’s procurement team can focus on higher-value activities that support operational performance and growth.

Why Epicor Manufacturers Choose Axya

Automated supplier follow-ups

Real-time supplier updates

Faster RFQ management

Centralized supplier communication

Accurate purchasing data synchronized with Epicor workflows

Discover how manufacturers like Meloche Group use Axya and Epicor to build more efficient procurement operations.

ERP INTEGRATION

Axya’s Epicor Integration

Axya integrates with Epicor to help procurement teams streamline supplier communication and maintain accurate purchasing data without manual effort.

Purchase orders created in Epicor are automatically synchronized with Axya, allowing suppliers to confirm orders, update delivery dates, and communicate order status through a collaborative supplier portal. These updates are then synchronized back into Epicor, ensuring buyers always have access to the latest supplier information.

By centralizing supplier interactions and automating follow-ups, Axya helps manufacturers reduce administrative workload, improve supplier responsiveness, and gain better visibility into purchase order execution.

Common use cases include supplier collaboration, RFQ management, purchase order tracking, delivery date updates, and procurement automation within Epicor environments.

Axya integrates with Epicor to help procurement teams streamline supplier communication and maintain accurate purchasing data without manual effort.

Purchase orders created in Epicor are automatically synchronized with Axya, allowing suppliers to confirm orders, update delivery dates, and communicate order status through a collaborative supplier portal. These updates are then synchronized back into Epicor, ensuring buyers always have access to the latest supplier information.

By centralizing supplier interactions and automating follow-ups, Axya helps manufacturers reduce administrative workload, improve supplier responsiveness, and gain better visibility into purchase order execution.

Common use cases include supplier collaboration, RFQ management, purchase order tracking, delivery date updates, and procurement automation within Epicor environments.

FAQs

Straight answers to the questions we hear from procurement and supply chain leaders.

How does Axya integrate with Epicor?

Through Epicor Kinetic's REST API. A middleware service checks for updates on both sides every five minutes. On the Epicor side, buyers trigger sync events (Send to Axya, Send as Draft, Send New Revision) from a custom Axya Status field added to the PO Entry and Tracker screens.

Can Axya update purchase-order dates in Epicor?

Yes. When a supplier confirms an order or proposes a new delivery date, Axya captures it, and the PO status in Epicor updates to "PO Confirmed," with the confirmed date synced down to the release level for each PO line.

Does Axya work with our existing Epicor configuration?

Setup involves a few additions on the Epicor side: a dedicated security scope and API key for Axya, a UD column for Axya status, and a couple of BAQs to support PO document generation. These are additive. They don't change how Epicor already runs.

What information is synchronized?

Purchase orders, RFQ and quote data, supplier confirmations, delivery date changes, and receipt status. When a supplier confirms an order or proposes a price or date change, that update is captured and reflected in your ERP without anyone re-keying it.

How are supplier updates approved before synchronization?

Supplier-proposed changes to price, quantity, or dates land in Axya for buyer review before anything syncs to Epicor.

What does implementation involve?

Roughly 3 to 4 weeks. Axya's team configures the integration and BAQs; Epicor admins set up the security scope, API key, and custom fields on their side. No changes to core Epicor workflows or logic.

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Axya complements these ERPs (and more)

TAILORED TO YOUR ENVIRONMENT

See How Axya Fits Your Procurement Process

Bring your ERP, current workflow, and the procurement problem you want to solve. We’ll tailor the walkthrough from there.

Book a tailored walkthrough

Got 2 minutes?

Rate Us on G2

Tell others what you think about Axya on G2.

Leave us a review on G2

Axya complements these ERPs (and more)

TAILORED TO YOUR ENVIRONMENT

See How Axya Fits Your Procurement Process

Bring your ERP, current workflow, and the procurement problem you want to solve. We’ll tailor the walkthrough from there.

Book a tailored walkthrough

Got 2 minutes?

Rate Us on G2

Tell others what you think about Axya on G2.

Leave us a review on G2

Axya complements these ERPs (and more)

TAILORED TO YOUR ENVIRONMENT

See How Axya Fits Your Procurement Process

Bring your ERP, current workflow, and the procurement problem you want to solve. We’ll tailor the walkthrough from there.

Book a tailored walkthrough

Take the Next Step: Estimate Your ROI with Axya.

See how much time and cost Axya could save you. Calculate your ROI.

Get Your ROI in 60 Seconds

Testimonials

What Our Users Say

The Axya platform saves us a lot of time when it comes to bid follow-up. It's easy to add relevant information, drawings and so on to the subcontractors and notify them all at the same time, which saves a lot of e-mail exchanges. What's more, the fact that the bids are put into an Excel file makes it much easier to award contracts. Our purchasing team saved time and gained better visibility of all our requests.

Alexandre Loignon

Operations Manager

Axya helped us grow our business. We do not have a lot of time to do business development. This is where Axya comes in!

David Lefebvre

Co-Owner, Mechanical Engineer

The Axya platform has significantly helped us improve our bidding process. Given our organization's high turnover rate, it was very easy to lose track of our bidding processes through endless email chains, and we struggled to find suppliers that were suitable for our needs.

Joey S.

Technical Specialist

Great discovery! The quote requests made it much easier for us to process them. In just a few clicks I had all the information I needed to make a decision. The platform is very easy to use. The technical team supports us throughout the process and listens to our needs.

Kathy C.

Strategic Buyer

As OSI is a company focused on innovation in both its products and operations, we are constantly on the lookout for partners who share our vision. We needed to automate and develop our supplier network, and Axya helped us achieve this. The ease of implementation and communication with their platform, as well as their technical support, enabled us to integrate this solution easily and in record time.

Frederic Maheux

Ops & Products Dev. Director

Perfect tool to find and manage a large group of suppliers! We used the Axya directory to find new local partners for specific parts that we needed. Those parts were critical, and we wanted suppliers with specific certifications. Their customer support team was really helpful in finding the suppliers that we were looking for at first and now we are fully autonomous with the tool.

Ramee Mossa

CEO

Dynamic platform created by dynamic people! What do I like best about Axya? The ease of use and access, the availability of team, the quick and comprehensive feedback on tenders/proposal, and the constant improvement.

Philippe G.

Admin. Director

I noticed a marked reduction in the number of non-value added tasks and the information is centralized in one page.

John Doe

Industrial Engineering

"Perfect solution for communication between customers and manufacturing suppliers". What I like Axya for: - Supplier discovery - Efficient interface for quote comparison and project tracking. - Excellent, customized customer service